DIRECTIONS to Submit Required Athlete Paperwork

St. John Paul the Great Athletics uses a software called Athletic Trainer System (ATS) to enhance sports medicine care and communication between the athletic trainers, parents, athletes, and to show coaches “cleared to play” status. Please use this site to upload your completed Virginia Independent Schools Athletic Association (VISAA) sports physical and complete your Injury & concussion consent form electronically. Do not turn in or email paperwork to coaches, athletic director, or JP front office staff.

 Instructions:

1. Go to ATS website, greatcare2.atsusers.com to log in.
               Athlete ID = assigned Student ID Number (7 digits number)
               Initial password= Welcome1% for ONLY freshmen and new transfers.
            You will immediately be asked to update the password. Make it memorable & very strong. Once you update the password, save it because you will use your personal password to upload VISAA physical EVERY school year.
            Parents and students should pick a password they can both remember. There is no automated way to reset passwords.
 

2. Click on “Athlete Information” to review your record/ profile details
           ● This is the student athlete’s health record for athletics ONLY (functionality similar to MyChart).
           ● Add the JP student email and gender if they are blank. A school appropriate photo can be uploaded if you wish. Parent contact info gets listed as “Emergency Contact”.
           ● Verify, or complete other highlighted boxes. Select “save” at the bottom to save edits. Select “verify” if nothing is altered.
 

3. Under “Efiles” you can print out a blank VISAA sports physical form to take to your doctor’s
appointment. After seeing the doctor, upload the completed VISAA sports physical
document.
         ● Scan ALL 4 pages into a single pdf file. Name it “Sports physical 2025-2026”.
         ● There is a file size limit, so compress it, and make sure it’s readable.
         ● You may need to use a scanning app or adjust phone camera settings to save images as a pdf.
 

4. Under “Forms” fill out the required “Injury & Concussion Acknowledgement Consent” with a
parent/ guardian.
         ● Select the consent form from the dropdown menu.
         ● Select “new” to create a new one for 2025/2026.
         ● Click the relevant answers in the electronic form, sign & select “Save” at the bottom.
         ● Concussion education can be found on the John Paul Athletics site
 

❖ Parents & athletes can see the status of their requirements under the “Paperwork”
tab.
          ○ The Athletic Trainer will review & verify the sports physical once it is submitted.
          ○ The AT determines “cleared to play” status when both requirements are met and sends
report to athlete’s coach.